How to Get Started with ISO 19650 Compliance: Asset Information Requirements (AIR)

Standardize, digitize, and automate your design and construction workflows with Fohlio. Schedule a demo or book a consultation with one of our account managers to explore these features today.

One aspect of ISO 19650 compliance is the creation of the AIR document. AIR stands for Asset Information Requirements. According to ISO 19650, AIR is the “information requirements in relation to the operation of an asset.” In other words, it’s what the owners and facility managers need to know in order to operate and maintain the building.

Examples of data that need to be included in an AIR document include:

  • Asset types
  • Images
  • Identification numbers
  • Locations
  • Warranties
  • Operating costs
  • Sources or supplier information

And more. Here’s a more detailed list of examples of possible asset information requirements:

Type of Information Examples of Information
Managerial
  • Type of asset
  • Photograph
  • Identification numbers (specification number, product number, serial number)
  • Location
  • Floor area
  • Warranties and guarantee periods
  • Access planning and work schedules
  • Maintenance and inspection schedules
  • Outstanding tasks
  • Record of planned and unplanned maintenance
  • Standards, processes and procedures
  • Hazardous contents or waste
  • End of life processes
  • Emergency plans
Commercial
  • Description
  • Function
  • Details of supplier
  • Lead time
  • Condition
  • Key performance indicators
  • Performance targets or standards
  • Non-conformance criteria and actions to be taken
  • Criticality to the organisation
  • Details of spares
Technical
  • Engineering data
  • Design parameters
  • Interdependencies
  • Commissioning dates and data
  • Operational data
  • Finishes
  • Services requirements
  • Outputs
Financial
  • Original cost
  • Operating cost
  • Planned maintenance cost
  • Historical maintenance cost
  • Replacement value
  • Downtime impact
Legal
  • Ownership
  • Maintenance demarcation
  • Work instructions
  • Contractual information
  • Risk assessments and control measures

Table from Designing Buildings Wiki

It’s a pretty big undertaking, to say the least. Even PAS 1192-3, ISO 19650’s predecessor, warns that “the effort to complete this should not be underestimated.”

The good news is, this part at least of ISO compliance is easier than you might think, because you likely already have most of this information in your online product library. The next step is identifying and filling in the missing data.

Here’s how.

In your Fohlio dashboard, go to “Configure Phases” and click “Phase Column Settings.”

How to Get Started with ISO 19650 Compliance: Asset Information Requirements (AIR) | Fohlio | FF&E specification software | online product library | configure phases

Create a new dashboard and name it “Asset Information Requirements,” then create tabs for Managerial, Commercial, Technical, Financial, and Legal information. These tabs are the type of information as outlined in PAS 1192-3.

How to Get Started with ISO 19650 Compliance: Asset Information Requirements (AIR) | Fohlio | FF&E specification software | online product library | configure phases

Next, click on a tab — let’s start with Managerial — and add the columns that should be grouped under it. In this case, that includes “Product Type,” “Product Name,” “Images,” “Model #,” “Warranty Docs,” and more.

How to Get Started with ISO 19650 Compliance: Asset Information Requirements (AIR) | Fohlio | FF&E specification software | online product library | columns

You may need to create more columns to complete this data. If so, just click “Add Column” and follow the instructions from there.

Then, just keep going until you’ve completed all the necessary information holders. When you finish, you should end up with something like this:

How to Get Started with ISO 19650 Compliance/ Asset Information Requirements (AIR) | Fohlio | FF&E specification software | online product library | main dash

From here, you can generate reports for turning over to owners and facility managers during closeout, or invite them to the project.

Having an online product library isn’t just helpful in laying out the necessary data and identifying gaps. It also allows you to:

  • Create a template which you can use over and over in future projects — your initial outlay of time and effort won’t need to be duplicated.
  • Anticipate and start gathering the required data as early as in the planning stages — more accurately estimate the time and effort it takes to complete the document.
  • Identify pieces of data that can be carried over to future projects (like supplier information, images, model numbers) so that your team doesn’t have to compile them again.
  • Avoid having to completely overhaul your workflows in one fell swoop, interrupting productivity.

Standardize, digitize, and automate your design and construction workflows with Fohlio. Schedule a demo or book a consultation with one of our account managers to explore these features today.


Also published on Medium.

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