How a Global Multi-Location Retail Brand Centralized Design Standards and Procurement

A rapidly growing multi-location retail and hospitality company replaced fragmented spreadsheets, disconnected vendor data, and inconsistent specifications with a centralized source of truth for design, procurement, and brand standards.

Founded
2002
Team Size
Location
Denmark
Industry
Retail Hospitality / Food & Beverage
The Challenge

Scaling Brand Consistency Across Global Expansion

As the company expanded into new markets and opened more locations, managing design standards, specifications, vendors, and procurement processes through spreadsheets became increasingly difficult.

✦

Disconnected Design and Procurement Data

Product specifications, vendor pricing, design standards, and procurement information were spread across multiple spreadsheets and documents, making it difficult to maintain a single source of truth.
👥

Maintaining Consistency Across Regions

The team needed to ensure every location reflected the brand while allowing for regional adaptations, local suppliers, and market-specific requirements.
↗

Limited Resources Supporting Rapid Growth

A lean development and procurement team was responsible for coordinating suppliers, managing specifications, and supporting new store openings across multiple markets.
The Solution

Fohlio's Centralized Design Platform

The company implemented a centralized platform to manage specifications, approved products, vendor information, and procurement workflows across regions.

  • Centralized product and specification library
  • Global brand standards management
  • Regional product and supplier controls
  • Vendor collaboration and pricing management
  • Standardized procurement workflows
  • Reusable store packages and templates
  • Cross-functional collaboration between design and procurement teams
  • Single source of truth for all project stakeholders

    • How They're Succeeding Now

    1

    Established a Single Source of Truth

    Product specifications, vendor pricing, design standards, and procurement information were spread across multiple spreadsheets and documents, making it difficult to maintain a single source of truth.
    2

    Improved Global Brand Consistency

    Teams gained confidence that every location adhered to approved brand standards while still accommodating local market requirements and regional variations.
    3

    Streamlined Procurement Processes

    Procurement became more efficient through centralized product data, vendor information, and specification management, reducing manual coordination across stakeholders.
    4

    Enhanced Vendor Collaboration

    Preferred suppliers could be managed through a structured workflow, improving visibility into pricing, lead times, and approved products across projects.
    5

    Built a Scalable Foundation for Growth

    The company created repeatable processes for managing new store openings, enabling continued expansion without increasing administrative complexity or sacrificing operational control.

    Looking Ahead

    Fohlio: How The Designers Group Streamlined Budget & CollaborationBrooklyn Design Firm Cuts Specification Time with FohlioHow Fohlio Streamlines Cross-Team Collaboration for Design & OSEFohlio Case Study: How a Hospitality Firm Built Specs 4× FasterHow Fohlio Streamlined Resource Allocation for a Luxury Yacht BuilderAuckland Hotels: FF&E, OS&E & Procurement with Fohlio

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