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No repeatable BOM. FF&E re-quoted project after project. OS&E reinvented every time. Lead times that look fine in March blow up in June when demo surfaces a surprise. Fohlio gives hospitality procurement teams a sourcing foundation that travels with you across every property improvement plan.
Trusted by Accor Hotels • Sandals Resorts • Best Western • Marriott
The tools that work for ground-up projects assume clean inputs: standard specs, predictable BOMs, lead times you can trust. PIP renovation gives you none of that.
Every PIP starts from a blank slate. The FF&E that was approved on the last property gets re-verified, re-quoted, and re-approved on the next one. There's no master library to pull from, no version history to trust, and no way to know whether last year's spec is still current.
Demo surfaces a surprise. The floor is wrong, the wall thickness is off, an item is suddenly out of spec. Your sourcing plan was built on assumptions that no longer hold — and there's no system to show you what's at risk, what needs re-sourcing, and what's already been ordered.
Sending RFQs manually. Chasing vendor responses. Copying quotes into a spreadsheet to compare. Each step is a place for data to go stale, for versions to split, for a PO to go out with last month's pricing. It's not a workflow — it's a reconstruction effort every time.
OS&E sourcing has no foundation. What was ordered for the last refurbishment lives in someone's inbox or a shared folder that hasn't been updated since. Each property opening means starting over: item by item, category by category, vendor by vendor.
Master FF&E & OS&E spec library
Build a centralized product and materials library once. Reuse approved specs across every PIP project. No more rebuilding from scratch — pull from your standard library, adapt for site conditions, and maintain version history automatically.
Automated RFQ with controlled data flow
Generate and send RFQs directly from your spec data. Vendor responses come back into the same platform. Quote comparison, tender format adherence, and PO generation — all without leaving the workflow or reformatting a spreadsheet. Accor Hotels runs this end-to-end in Fohlio.
Lead time visibility when conditions change
When demo surfaces a surprise, you need to know immediately what's at risk. Fohlio gives you order status, lead time tracking, and procurement visibility across every active item — so you can re-source before a surprise becomes a delay.
ERP integration for PO execution
Fohlio integrates directly with your ERP system for PO data transfer — no rekeying, no export-import loop between procurement and finance. Spec data flows through to purchase orders without manual handoffs, keeping your financial records and procurement workflow in sync.
OS&E management with PAR-level control
Set and manage PAR values for OS&E categories across properties — from linens and bath to F&B and front desk supplies. Track actual vs. target PAR at opening, flag shortfalls before they become a day-one problem, and build a reorder baseline that travels from one property opening to the next.
Alternative item review with owners and purchasing agents
Purchasing agents and owners can propose alternative OS&E items directly within the platform — flagged for brand team review against spec standards. No back-and-forth over email. Substitutions are evaluated in context, decisions are documented, and the approved item goes straight into the procurement record. Openings stay on brand and on schedule.
Accor's AEP teams were managing procurement across multiple ongoing property openings with manual RFQ processes, scattered supplier communication, and no centralized tender format. Fohlio automated the full RFQ cycle — from spec data to vendor responses to PO-ready outputs — with structured external supplier collaboration and enforced data flow. Shorter timelines per opening, fewer errors per project.
Sandals was managing all new development and refurbishment projects across multiple Caribbean properties with no centralized procurement system. Product information existed in silos, making real-time collaboration across teams in different locations nearly impossible. Fohlio digitized the full spec and procurement workflow — with Oracle integration for direct PO execution, eliminating the manual handoff that caused version mismatches and re-work.
By consolidating FF&E specifications across all 12 locations in one platform, Tiffany's was able to negotiate bulk purchase contracts and eliminate the rework caused by fragmented sourcing. The 30% reduction in documentation hours freed procurement teams to focus on vendor relationships instead of spreadsheet maintenance.
Best Western uses Fohlio to manage their entire active renovation portfolio — 800 projects across departments with different visibility needs. Each team accesses and updates only what's relevant to their role, with centralized data ensuring no version drift between procurement, design, and property teams.
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See how Fohlio gives hospitality procurement teams a repeatable FF&E and OS&E workflow — from spec library to automated RFQ to PO execution — purpose-built for renovation.