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Converging Workflows: How to Reduce FF&E and OS&E Costs

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Manage FF&E specification, procurement, and product data at scale. Take on bigger projects with confidence and grow your firm with  Fohlio. Schedule a demo or book a consultation with one of our account managers to explore these features today.

FF&E and OS&E are structured similarly but serve two radically different purposes.

  • FF&E –  Stands for furniture, fixtures, and equipment. This is a schedule of the non-permanent items found inside a building. 
  • OS&E – Stands for operating supplies, and equipment. These are all your replenishable items that don’t need installation like napkins, linens, towels, as well as other things that you need to keep track of on daily basis. 

However, something that FF&E and OS&E have in common is that they both function as a schedule of items that are vital to the standard operations of those in the hospitality, healthcare, education, and restaurant industry. That’s why it’s crucial that these things be specified and procured properly and efficiently.

Fohlio makes that possible. Here’s how to efficiently specify and procure your OS&E and FF&E:

1. Fohlio as a Centralized Platform

A centralized platform means having all of the data you need in one place. You can do both specification AND procurement with Fohlio. Switch between workflows or give different levels of access to your employees depending on what part of the process they are working on.

Reduce FF&E and OS&E Costs | Fohlio specification procurement and product information management software
Have multiple teams work on Fohlio. 

Read How to Streamline Workflows — From Specification to Procurement and Contracting [Case Study]

2. Customizable Templates for Specifying your OS&E and FF&E 

Access both OS&E and FF&E in one dashboard. Have a template ready for your OS&E and FF&E. Dedicate a template for them separately, that way, you won’t confuse one with the other. This way, you won’t have to consume time reorganizing your data. It also allows you to create different formats (depending on what you need) for OS&E and FF&E.

Reduce FF&E and OS&E Costs | Fohlio specification procurement and product information management software

Read New Procurement Features to Reduce PO Errors, Stay on Top of Cash Flow, Create POs From Specs, and More!

3. Vendor Accessibility 

Having all of your vendors in one place makes it easy for you to know who to order particular products from. This is also a good way to build a list of alternate contacts who you can buy the same supplies in case of mishaps

Reduce FF&E and OS&E Costs | Fohlio specification procurement and product information management software

Read Step Up Your Procurement Game: How To Build An Approved Vendor List (AVL)

4. Create PO’s from spec sheets.

This assures that you can avoid errors and wasted time. Create PO’s straight from your OS&E or FF&E spec sheet.

Reduce FF&E and OS&E Costs | Fohlio specification procurement and product information management software

5. Send POs directly from Fohlio.

Send and track POs directly from Fohlio. 

Reduce FF&E and OS&E Costs | Fohlio specification procurement and product information management software

6. Order Trackers

Stay on top of purchases: track items you need to receive with our order tracking system. Secure a date for receiving your supplies. 

Reduce FF&E and OS&E Costs | Fohlio specification procurement and product information management software

Read New Features: Track Status and Revisions in Purchase Orders

Manage FF&E specification, procurement, and product data at scale. Take on bigger projects with confidence and grow your firm with  Fohlio. Schedule a demo or book a consultation with one of our account managers to explore these features today.

Expore Fohlio

Learn how to:

  • Save days of work with faster specification
  • Create firm-wide design standards
  • Automate and centralize procurement
  • Keep your whole team on the same Page
  • Manage product data
  • Track budget against cost in real time.
  • Prepare for asset valuation
Know more

Published Mar 8, 2022