FF&E 101: How To Build The Ultimate Schedule

Manage FF&E specificationprocurement, and product data at scale. Take on bigger projects with confidence and grow your firm with  FohlioSchedule a demo or book a consultation with one of our account managers to explore these features today.

FF&E Specification Fundamentals 

FF&E is one of the main driving forces that lead to project completion. FF&E, also known as furniture, fixtures, and equipment, in simple terms, are all the items that aren’t a part of the foundational structure of the building itself. So think- sofa, lamps, chairs and all that other good jazz. 

It’s every designer's do or die- which makes it the number one thing you rely on the most in guiding you through the specification and construction phases of the project. Your furniture, fixtures, and equipment master list is a fantastic tool that helps designers and project managers keep track of important granular details about everything contained inside your project. 

If this is your first encounter with FF&E, here’s a simplified version for your reference:

FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule

FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule

 

Why We Need An FF&E Schedule

The FF&E master list gives a full overview of your material breakdown, full descriptions of the items, room placement, and an overview of items to be procured. It is your reference point for all the elements you will use to make up your design. Your FF&E is crucial to building other project documents. Documents like:

  • Bill of Materials
    FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule
  • Room Data Sheets 
    FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule
  • Schematic Diagrams
    FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A
  • Procurement Tracking Sheets
    FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule
  • Project Reports
    FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule

And all the other project submittals you can think of. 

Building Your FF&E Specifications

You can build and manage your FF&E in different ways depending on what's most effective for you and your team, but here’s a reference we’ve made for you just in case you’re looking to start out your ff&e for your projects or if you are looking for a new way to organize your project data:

FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule

Here’s a good example of what this would look like built into your spreadsheets:

FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule

But if you’re that person who is finally looking to upgrade your specification sheets from excel to software, here’s what your FF&E master list could look like:

FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule

FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule

FF&E writing is a long process that takes time and effort to figure out. You can use the information we've provided as a stepping stone to building your FF&E standards- or better yet, you can schedule a call with Fohlio and ask our specialists how we can make this process easier for you. 

 

Bonus: Spreadsheets vs. Fohlio

Don't get us wrong- spreadsheets can still give you the capacity to track and manage ff&e information, especially if your project load is on the lighter side of things. 

But for those of you who are into the heavy-duty stuff, and by heavy-duty we mean simultaneous, multi-site, large-scale projects- then you might start hitting the wall in terms of what spreadsheets can do for you, your team, and your sea of data. Having multiple projects means having to manage multiple FF&Es at once. This is what software like Fohlio aims to consolidate and optimize. 

To simplify, we took some of our client's largest pains and put together a side-by-side comparison of spreadsheets versus Fohlio.

FF&E 101: How To Build A Master list, FF&E Specification, Fohlio, FF&A, FF&E 101: How To Build The Ultimate Schedule

Manage FF&E specificationprocurement, and product data at scale. Take on bigger projects with confidence and grow your firm with  FohlioSchedule a demo or book a consultation with one of our account managers to explore these features today.

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