Design
OS&E
Collaboration

How a Design and OS&E Firm Improved Cross-Team Collaboration and Reduced Project Delays

Disconnected workflows between design and OS&E teams created delays and limited productivity. Fohlio enabled both teams to work from the same data, improving coordination and project timelines.

Joined Fohlio
2019
Team Size
30-50
Location
Austin, Texas
Industry
Design and OS&E (Restaurants, Residential)
The Challenge

A Linear Workflow That Slowed Everything Down

Separate teams working in different systems created delays, limiting visibility and preventing real collaboration.

✦

Sequential Workflow Between Teams

The design team completed specifications in spreadsheets before handing them off, forcing the OS&E team to wait before starting their work.
👥

No Visibility Across Teams

Each team worked in separate spreadsheets, making it difficult to see progress or align decisions across design and OS&E.
↗

Idle Time and Longer Project Timelines

Because OS&E depended on finalized specifications, they were unable to move forward early, extending overall project timelines.
The Solution

Fohlio's Centralized Design Platform

A Shared Platform for Parallel Workflows

Fohlio enabled both design and OS&E teams to work within the same system while maintaining workflows tailored to each team's needs.

  • Shared access to the same project data — Both teams can view and work from the same information, eliminating delays caused by disconnected systems
  • Multiple workflow management — Supports separate workflows while allowing teams to collaborate in parallel instead of sequentially
  • Specification and sourcing tools — Features like web clipper and mood boards improve efficiency when building specifications
  • Reporting and client visibility — Teams can generate reports and share updates with clients to gather feedback and approvals faster

How They're Succeeding Now

1

Design and OS&E Teams Work Simultaneously

The design team completed specifications in spreadsheets before handing them off, forcing the OS&E team to wait before starting their work.
2

Improved Visibility Across Projects

Teams can see design themes and project progress in real time, improving coordination.
3

More Efficient Specification Process

Tools like web clipper and mood boards make it easier to build and manage specifications.
4

Faster Client Feedback and Approvals

Client viewing features allow teams to present work and gather approvals more quickly.
5

Time Saved Through Automated Reporting and Budgeting

Automated reports and budgeting tools reduce manual work and support faster decision-making.

Looking Ahead

Fohlio: How The Designers Group Streamlined Budget & CollaborationBrooklyn Design Firm Cuts Specification Time with FohlioHow Fohlio Streamlines Cross-Team Collaboration for Design & OSEFohlio Case Study: How a Hospitality Firm Built Specs 4× FasterHow Fohlio Streamlined Resource Allocation for a Luxury Yacht BuilderAuckland Hotels: FF&E, OS&E & Procurement with Fohlio

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