Specification
Procurement
Hospitality

How a Design and Procurement Firm Built Specifications 4x Faster and Saved Hours of Work

Managing product data, specifications, and reports in spreadsheets was time-consuming and repetitive. Fohlio helped streamline specification workflows, reduce manual work, and improve how product data was managed.

Joined Fohlio
2025
Team Size
6–10 employees
Location
Harrisburg, Pennsylvania
Industry
Hospitality (Hotels, Casinos, Airports)
The Challenge

Manual Processes Slowing Down Specification and Reporting

High standards and repeated product use across projects made specification work repetitive, but existing tools made it difficult to scale efficiently.

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Heavy Reliance on Spreadsheets

Specifications, product information, and procurement tracking were all managed in Excel, increasing the risk of errors and inefficiencies.
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Repetitive Copy and Paste Work

Building specifications required repeatedly copying and pasting similar data across projects, taking up significant time.
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Time-Consuming Reporting and Data Management

Generating reports took hours, limiting the team's ability to focus on other operational improvements.
The Solution

Fohlio's Centralized Design Platform

A Structured System for Managing Specifications, Standards, and Reporting

Fohlio provided tools to organize product data, standardize specifications, and automate repetitive processes across projects.

  • Centralized specification and product data management — Enabled the team to manage room data sheets, product information, and procurement tracking in one system instead of spreadsheets
  • Approval workflows for brand standards — Helped ensure products met international guidelines and stakeholder requirements
  • Automated report building — Reduced the time required to generate reports and improved efficiency
  • Duplication features for faster specification — Allowed teams to reuse existing specifications instead of rebuilding them manually

How They're Succeeding Now

1

Specifications Built Significantly Faster

Specifications, product information, and procurement tracking were all managed in Excel, increasing the risk of errors and inefficiencies.
2

Less Time Spent on Repetitive Tasks

Automation reduced the need for copying and pasting, saving hours of work across projects.
3

Streamlined Design and Specification Process

The team now works within a more structured and efficient system for managing specifications.
4

Improved Management of Brand Standards

A digital materials library allows the team to filter and select products that meet required standards more easily.
5

Faster and Easier Reporting

Custom report templates eliminate the need to build reports from scratch, freeing up time for other priorities.

Looking Ahead

Fohlio: How The Designers Group Streamlined Budget & CollaborationBrooklyn Design Firm Cuts Specification Time with FohlioHow Fohlio Streamlines Cross-Team Collaboration for Design & OSEFohlio Case Study: How a Hospitality Firm Built Specs 4× FasterHow Fohlio Streamlined Resource Allocation for a Luxury Yacht BuilderAuckland Hotels: FF&E, OS&E & Procurement with Fohlio

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