Hospitality
Data Management
Standardization

How a Hotel Brand and Management Platform Lowered Turnover Impact With Standardized Workflows

Independent designer groups and high employee turnover led to scattered project information. Fohlio helped standardize workflows and create a shared source of truth that made onboarding and accountability easier.

Joined Fohlio
2025
Team Size
10+ Employees
Location
New York
Industry
Hotel Management, Branding, and Software (Hospitality)
The Challenge

Information Silos From Independent Teams and High Turnover

Independently operating designer groups made it difficult to track project information and maintain accountability.

✦

Difficulty Consolidating Independent Teams

Independent designer groups regrouping across different project phases made it hard to keep everyone aligned on one platform.
👥

High Turnover Led to Scattered Information

Frequent staff turnover caused project knowledge and data to become fragmented.
↗

Difficulty Managing Access and Approvals

Managing internal and external approvals across teams created accountability challenges.
The Solution

Fohlio's Centralized Design Platform

Standardized Workflows to Consolidate Information and Teams

Fohlio served as a connective layer across independent teams, standardizing information and making accountability easier to track.

  • Customizable workflows — Adapted to the needs of independently operating design groups
  • Database, library, specifications, and web clipper — Streamlined how the team sourced, stored, and reused product information
  • Digital materials library — Retained historical project information that could be reused on future projects
  • Responsibility matrix — Made it easy to track who was assigned to what across every project

How They're Succeeding Now

1

A Standardized Process Company-Wide

Independent designer groups regrouping across different project phases made it hard to keep everyone aligned on one platform.
2

Shared, Streamlined Information

Team members access the same up-to-date information instead of working in silos.
3

Easy-to-Follow Specification Templates

Standardized FF&E specification templates make it simple to onboard newcomers.
4

Reusable Historical Data

A digital materials library keeps past project information available for future use.
5

Clearer Accountability

A responsibility matrix makes it easy to see who's working on what, reducing confusion from turnover.

Looking Ahead

Fohlio: How The Designers Group Streamlined Budget & CollaborationBrooklyn Design Firm Cuts Specification Time with FohlioHow Fohlio Streamlines Cross-Team Collaboration for Design & OSEFohlio Case Study: How a Hospitality Firm Built Specs 4× FasterHow Fohlio Streamlined Resource Allocation for a Luxury Yacht BuilderAuckland Hotels: FF&E, OS&E & Procurement with Fohlio

Ready to Transform Your Design Process?

See how Fohlio can help your team improve efficiency, enhance collaboration, and deliver better results.

Schedule a DemoView More Case Studies