Construction
Procurement
Specification

How a London Construction and Refurbishment Firm Streamlined Specification and Procurement

Complex spreadsheets and inconsistent documentation made specifications hard to manage and turnovers tedious. Fohlio helped standardize templates, centralize procurement data, and improve cross-team collaboration.

Joined Fohlio
2026
Team Size
15+ Employees
Location
Kensington, England
Industry
Construction and Design (Residential, Commercial Construction, Light Refurbishment)
The Challenge

Complex Spreadsheets and Inconsistent Documentation

Manual specification work and a lack of standardized templates made tracking projects and completing turnovers difficult.

✦

Overly Complex Procurement Spreadsheets

Tracking schedules, target delivery dates, and actual delivery dates all lived in large, unwieldy spreadsheets that made the data nearly unusable.
👥

No Standard Documentation Template

Each team member documented specifications differently, making turnovers dependent on whoever created the original document.
↗

Difficulty Tracking Project Phases

Without a clear system, it was hard to identify what phase — design, construction, or otherwise — a project was in.
The Solution

Fohlio's Centralized Design Platform

A Standardized System for Specification and Procurement Tracking

Fohlio gave the team specification and procurement tools that replaced fragmented spreadsheets with one standardized system.

  • Digital product catalog and library — Centralized product information for easy search and reference across projects
  • Custom columns for procurement and phase tracking — Captured granular delivery dates and project-phase data in one place
  • Customizable reporting features — Made it easier to generate reports without rebuilding them from scratch
  • Standardized documentation templates — Created consistency across design documents and turnovers

How They're Succeeding Now

1

Centralized Product Information

Tracking schedules, target delivery dates, and actual delivery dates all lived in large, unwieldy spreadsheets that made the data nearly unusable.
2

Granular Procurement Tracking

All delivery and procurement details are tracked in one place instead of across scattered spreadsheets.
3

Consistent Company Documentation

A standardized template creates uniformity across every project document.
4

Stronger Cross-Team Collaboration

A centralized platform gives everyone access to the same information, encouraging collaboration across teams.
5

Frictionless Turnovers

A shared understanding of company processes means smoother handoffs between teams.

Looking Ahead

Fohlio: How The Designers Group Streamlined Budget & CollaborationBrooklyn Design Firm Cuts Specification Time with FohlioHow Fohlio Streamlines Cross-Team Collaboration for Design & OSEFohlio Case Study: How a Hospitality Firm Built Specs 4× FasterHow Fohlio Streamlined Resource Allocation for a Luxury Yacht BuilderAuckland Hotels: FF&E, OS&E & Procurement with Fohlio

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